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Policy and Procedures Manual for Purchasing and Materials Management

Miscellaneous Procedures

Automobile, Truck & Tractor Routing Policy No.: MP-020
Supercedes No.:  
Effective Date: July 1, 2002 Page No.: 1 of 1

I.     PURPOSE

The purpose of this procedure is to outline specific directions for routing new automobiles, trucks, or tractors through the proper Divisions before being placed into service.

II.    SCOPE

This procedure applies to all new automobile, truck or tractor purchases.

It includes, but is not limited to the following:

  1. All new automobiles including Police and Fire Department vehicles.
  2. All trucks including light and heavy duty, dump trucks, garbage trucks, fire pumpers and the like.
  3. All large tractors including backhoes, skid steer loaders, forklifts, tractors used for bush hogging and the like.

III.   GENERAL

The following steps will be followed unless the Town General Services Manager has approved other arrangements.

  1. All new automobiles, trucks and tractors will be ordered and received by the Town's Purchasing Division. After the Purchasing Division has verified that all bid specifications have been met by the vendor upon receipt, a Town fixed asset tag will be issued and affixed to the automobile, truck or tractor.
  2. The Purchasing Division, when required by State law, will complete all appropriate paperwork for obtaining required tag and license plate.
  3. Upon completing the above procedures, the Purchasing Division will notify the Town's Vehicle Maintenance Shop that the new automobile, truck or tractor is ready for further processing.
  4. A Maintenance Shop employee will drive the automobile, truck or tractor to the garage for recording vital fleet maintenance information and apply all necessary make ready identification.
  5. The Maintenance Shop Supervisor will then notify the appropriate department that the new automobile, truck or tractor is ready to be placed into service.

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The Town of Collierville does not discriminate on the basis of race, color, national origin, age, sex, or disability in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities pursuant to Title VI of the Civil Rights Act of 1964 (42 U.S.C. 200d) and the Americans with Disabilities Act of 1990, Pub. L 101-336.


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