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Policy and Procedures Manual for Purchasing and Materials Managment

Organization and Responsibility
Signature Authority Policy No.: OR-050
Supercedes No.:  
Effective Date: February 9, 2004 Page No.: 1 of 1

I.     PURPOSE

To establish the signature authority for all Town of Collierville Purchase Requisitions and Purchase Orders.

II.    SCOPE

This policy applies to all purchase requisitions and purchase orders.

III.   POLICY:

It shall be the policy of the Town of Collierville that the following positions shall have the signing authority with regards to purchase requisitions: Supervisors, Division Heads, Department Directors.

It shall be the policy of the Town of Collierville that the following positions shall have the signing authority to bind the Town of Collierville contractually by way of a purchase order within the following designated dollar limits.

PURCHASE ORDERS LESS THAN $500

One signature required by:

  • Any supervisor designated by a Department Director or Division Head
  • Department Director or
  • Division Head or
  • General Services Manager


PURCHASE ORDERS BETWEEN $501 AND $4,999

One signature required by:

  • Department Director or
  • Division Head or
  • General Services Manager

PURCHASE ORDERS BETWEEN $5,000 AND $9,999

One signature required by:

  • Town Administrator

And, One signature required by:

  • Department Director or
  • General Services Manager

PURCHASE ORDERS $10,000 OR MORE

One signature is required by:

  • Department Director

And, one signature is required by one of the following:

  • Town Administrator or
  • Assistant Town Administrator or
  • Purchasing Agent

Important Notice: The purchasing process includes three (3) very important documents. They are the purchase requisition, purchase order, and the material receiving report. The Town personnel as authorized above are allowed to sign two (2) of the three (3) purchasing documents.

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The Town of Collierville does not discriminate on the basis of race, color, national origin, age, sex, or disability in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities pursuant to Title VI of the Civil Rights Act of 1964 (42 U.S.C. 200d) and the Americans with Disabilities Act of 1990, Pub. L 101-336.


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