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| Acceptance of Samples |
Policy No.: |
P-010 |
| Supercedes No.: |
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| Effective Date: July 1, 2002 |
Page No.: |
1 of 1 |
I. PURPOSE
To provide guidance for all department and purchasing personnel involved in the procurement cycle regarding the acceptance or solicitation of product samples from suppliers.
II. SCOPE
This policy applies to all Town personnel involved in the procurement process.
III. GENERAL
No samples shall be accepted when offered by suppliers, unless there is a Town need for the type of product sampled and there is a reasonable chance for the supplier to make a sale if the product tests are successful. Samples shall be politely declined if, for example, the Town does not contemplate use of such a product, or if there is a need, but requirements are being met by such means as a long-term contract.
In the event that a department representative or Buyer requests a sample from a supplier to evaluate or test its applicability to a particular Town need, such a sample shall be purchased.
In the event samples are required through a Request for Proposal or Formal Invitation to Bid, the required samples shall be returned to all bidders once the contract for purchase has been awarded. The successful bidder's samples will become part of the items purchased.
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The
Town of Collierville does not discriminate on the basis
of race, color, national origin, age, sex, or disability in
its hiring
and employment practices, or in admission to, access to,
or operation of its programs, services, and activities pursuant
to Title VI
of the Civil Rights Act of 1964 (42 U.S.C. 200d) and the
Americans with Disabilities Act of 1990, Pub. L 101-336.
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