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Policy and Procedures Manual for Purchasing and Materials Management

Policies
Ethical Practices Policy No.: P-070
Supercedes No.:  
Effective Date: July 1, 2002 Page No.: 1 of 1

I.     PURPOSE

To provide guidance to employees engaged in any supplier-related activity concerning ethical practices.

II.    SCOPE

This policy applies to all Town employees.

III.   ETHICAL PRACTICES

The Town's suppliers, their products, personnel, and services are a natural extension of the Town's own resources. It is the responsibility of all employees to work to maintain the good name of the Town, to develop and maintain good relations between the company and its suppliers, and to keep in mind that personal contact form much of the basis for the supplier's opinion of the Town.

In personal contact with the suppliers, each employee represents the Town and should reflect and present the interests and needs of all departments.

In addition to the above policy, specific guidelines for the Buyer-Seller relationship are given in Policy P-140, Supplier Relations.

The following guidelines are the standards of purchasing practice recommended by the National Institute of Governmental Purchasing (NIGP) and the National Association of Purchasing Management (NAPM):

  1. Avoid the intent and appearance of unethical or uncompromising practice in relationships, actions, and communications.
  2. Is governed by the highest ideals of honor and integrity in all public and personal relationships in order to merit the respect and inspire the confidence of the Town and the public being served.
  3. Demonstrate loyalty to the Town by diligently following the lawful instructions of the Town, using reasonable care and only authority granted.
  4. Refrain from any private business or professional activity that would create a conflict between personal interests and the interests of the Town.
  5. Refrain from soliciting or accepting money, loans, credits, or prejudicial discounts, and the acceptance of gifts, entertainment, favors, or services from present or potential suppliers that might influence, or appear to influence purchasing decisions.
  6. Promote positive supplier relationships through courtesy and impartiality in all phases of the purchasing cycle.
  7. Refrain from reciprocal agreements that restrain competition.
  8. Know and obey the letter and spirit of laws governing the purchasing function and remain alert to the legal ramifications of purchasing decisions.
  9. Encourage that all segments of society have the opportunity to participate in the procurement process.
  10. Enhance the proficiency and stature of the purchasing profession by acquiring and maintaining current technical knowledge and the highest standards of ethical behavior.

 

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The Town of Collierville does not discriminate on the basis of race, color, national origin, age, sex, or disability in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities pursuant to Title VI of the Civil Rights Act of 1964 (42 U.S.C. 200d) and the Americans with Disabilities Act of 1990, Pub. L 101-336.


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