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Policy and Procedures Manual for Purchasing and Materials Mangement

Policy

Supplier Relations Policy No.: P-140
Supercedes No.:  
Effective Date: July 1, 2002 Page No. 1 of 1

I.     PURPOSE

To state the basic policy concerning supplier relations.

II.    SCOPE

This policy applies to all purchase transactions.

III.   GENERAL

It is our policy to maintain and practice the highest possible standards of business ethics, professional courtesy, and competence in all our dealings. At all times, applicable laws must be scrupulously observed. In this regard the following should be observed when dealing with suppliers and their representatives:

  1. Accord prompt and courteous reception, as well as fair and equal treatment, to all suppliers and their representatives.
  2. Provide equal opportunity for all suppliers to make price and specification quotations.
  3. Decline to take advantage of seller's errors and show consideration for seller's difficulties by cooperating whenever possible.
  4. Explain as clearly and fully as possible to suppliers the reason for rejection of their bids/proposals.
  5. Remain free from obligations to any supplier.
  6. Keep informed about sources of supply, methods, services, and materials.

 

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The Town of Collierville does not discriminate on the basis of race, color, national origin, age, sex, or disability in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities pursuant to Title VI of the Civil Rights Act of 1964 (42 U.S.C. 200d) and the Americans with Disabilities Act of 1990, Pub. L 101-336.


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