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Policy and Procedures Manual for Purchasing and Materials Management

(PDF page)

  1. Introduction (I) (PDF)
    I-000 Statement of Purpose (PDF)
    I-005 Authority (PDF)
    I-010 Overview (PDF)
    I-020 Forward (PDF)
    I-030 Objectives of Purchasing (PDF)
    I-040 Principles of Purchasing (PDF)

  2. Glossary (G) (PDF)
    G-000 Definitions (PDF)

  3. Policies (P) (PDF)
    P-010 Acceptance of Samples (PDF)
    P-020 Anti-Trust Laws (PDF)
    P-030 Bids, Quotations, Proposals (PDF)
    P-040 Conflict of Interest (PDF)
    P-050 Effect of Freight Terms on a Transaction (PDF)
    P-060 Emergency Procedures (PDF)
    P-070 Ethical Practices (PDF)
    P-080 Purchase of Computer Equipment (PDF)
    P-090 Purchasing Cycle (PDF)
    P-100 Purchasing Policy Manual – Overview (PDF)
    P-110 Receiving – Inspections and Defects (PDF)
    P-120 Requisition Policy (PDF)
    P-130 Sole Source Purchases (PDF)
    P-140 Supplier Relations (PDF)
    P-150 Construction Design Review Sheet (PDF)
    P-160 Quote from Vendor Web-Page (PDF)

  4. Organization and Responsibility (OR) (PDF)
    OR-010 Department Purchasing Responsibilities (PDF)
    OR-020 Organization of Authority (PDF)
    OR-030 Purchasing Division Organization Chart (PDF)
    OR-040 Purchasing Division Responsibilities (PDF)
    OR-050 Signature Authority (PDF)

  5. Procedures (PP) (PDF)
    PP-010 Blanket Purchase Orders – Monthly (PDF)
    PP-015 Blanket Purchase Orders – Annual (PDF)
    PP-020 Emergency Purchases (PDF)
    PP-030 Purchase Orders – Preparation Procedures (PDF)
    PP-035 Purchase Orders – Changes To: (PDF)
    PP-040 Purchase of Computer Equipment (PDF)
    PP-050 Requisition – Preparation Procedures (PDF)
    PP-060 Sole Source Purchases (PDF)
    PP-070 Specification Preparations (PDF)
    PP-080 Written Quotations – Request for Quotation (RFQ) (PDF)

  6. Inventory Management Procedures (IM) (PDF)
    IM-010 Receiving Merchandise – Back Orders (PDF)
    IM-020 Receiving Merchandise – Reports (PDF)

  7. Miscellaneous Procedures (MP) (PDF)
    MP-010 Check Request (PDF)
    MP-020 Automobile, Truck & Tractor Routing
    (PDF)
    MP-030 Surplus Personal Computer Procedures (PDF)
    MP-040 Fleet Vehicle & Equipment Repair Procedure (PDF)
    MP-050 Routing of TOC No. Request Form (PDF)
    MP-060 Routing of Construction Bid Projects (PDF)

  8. Sample Forms (F) (PDF)
    F0010 Requisition Form / Merchandise Receiving Report
    F0020 Emergency Purchase Explanation
    F0030 Sole Source Justification
    F0040 Written Quotation (Request for Quotation)
    F0050 Fax Instruction Cover Sheet
    F0060 Standard Terms and Conditions for Written Quotations
    F0070 Surplus Computer Form
    F0080 Construction Design Review Sheet
    F0090 Professional Services/Construction TOC Request Form
    F0100 Justification Report

  9. Appendices (A) (PDF)

  10. Division for Department Use Regarding Purchasing Issues (D)
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The Town of Collierville does not discriminate on the basis of race, color, national origin, age, sex, or disability in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities pursuant to Title VI of the Civil Rights Act of 1964 (42 U.S.C. 200d) and the Americans with Disabilities Act of 1990, Pub. L 101-336.


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