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Contract Administration

500 Poplar View Parkwy
Collierville, TN38017
901-457-2250

Town Hall
Hours:
M-F 8am-5pm

 Director of General Services Derek Honeycutt - This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 Contract Specialist

 Celia Rosser - This e-mail address is being protected from spambots. You need JavaScript enabled to view it
 All General Inquiries   This e-mail address is being protected from spambots. You need JavaScript enabled to view it

The Contract Administration Division of the General Services Department coordinates documentation covering contractual obligations between the Town of Collierville and various vendors, contractors and service providers.  Actions include, but are not limited to, payments, delivery schedules and milestones, renewals, discontinuations or closeouts, construction agreements and professional services agreements.

The Contract Administration Division:

  • Maintains a database of all Town contracts and insurance certificates.
  • Monitors all open contracts for compliance to terms and conditions.
  • Assists all departments with processing required documents (i.e. payments, amendments, change orders, etc.).
  • Informs departments when contract renewal deadlines are approaching.
  • Monitors Town special project contracts as assigned.

 

CONTRACT DOCUMENTS & AWARDS (ALPHABETICALLY BY ITEM)


Item
Contract No.
Expiration Date of Current Contract/Renewal
Awarded VendorInitial Term of Contract/Number of Renewal Options (Years)
Renewals Available
Ambulance ServiceN/A
6/30/2012Rural Metro through Intergovernmental Agreement with Shelby County
5/11
AmmunitionGS-08-000628/31/2010Gulf States Distributors
1/32
Annual Audit
2007-0074/15/2010Dixon Hughes
2/33
Annual Support & Maintenance on Orbacom T5 SystemN/A10/1/2010Leading Edge Wireless

Annually

Sole Source

Unlimited
Aquarium MaintenanceN/A10/5/2010Make Fish Smile
1/42
Automotive PartsGS-09-00186
 11/8/2010Genuine Parts d/b/a/ NAPA
1/2
 2
Boiler Water Treatment
2007-36
10/31/2010
Chem-Aqua (ANCO)AnnuallyUnlimited
Cell Tower Lease Agreement - NWWTP
N/A
9/2/2013SBA5/3 (5 Year)
1
Cell Tower Lease Agreement - Shelton
N/A4/2/2013Crown Castle
5/3 (5 Year)1
Cell Tower Lease Agreement - Water Tower
N/A11/3/2010T-Mobile5/4 (5 Year)
1
Cement Treated Aggregate Base
GS-08-000166/10/2010Standard Construction1/21
Chemical Weed Control
GS-09-00193 9/27/10Herbi-Systems, Inc.
1/2
2
Claims Administration
N/A7/1/2010Health Cost Solutions AnnuallyUnlimited
Collection Agency ServicesGS-08-000228/1/2010National Recovery Agency1/21
Community Center HVAC
N/A7/15/2010Roy May Heating & AirAnnuallyUnlimited
Copy Paper
GS-09-002211/31/2011Nashville Office InteriorsBid AnnuallyN/A
Dispatch Camera System
N/A2/1/2010Siemens Building Technologies

Annually

Sole Source

Unlimited
Drug TestingGS-09-001807/31/2010Mid-South Drug Testing 1/22
Electric Services
2007-174/26/2010

Advance Electric

1/2
0
Elevator Inspection
N/A2/28/2010ThyssenKrupp ElevatorAnnuallyUnlimited
Financial & Permit Software SupportN/A7/1/2010Local Government Corp.

Annually

Sole Source

Unlimited
Financial Advisory Services
N/A4/4/2010Public Financial Management2/30
Fire Alarm & Sprinkler Testing
GS-08-001092/9/2011Security Fire
1/21
Fire Alarm Monitoring
N/A7/1/2010SimplexAnnuallyUnlimited
Fire Alarm Monitoring - WTP #4 N/A10/6/2010Advance Electric

Annually

Unlimited
Fire Extinguisher Maintenance (Hood Steam Cleaning)GS-08-00014

8/23/2009

(Renewal Pending)

Grose Fire Protection1/22
FireworksPending    
Garnishment Collections
N/A4/7/2010Mendelson Law Firm Unlimited
Gasoline & Diesel Fuel
GS-09-001507/9/2010Petroleum Traders
1/22
GPS Equipment & Monitoring2005-617/1/2009Integrated Communications Inc.AnnuallyExpired
 Grinding & Hauling of Mulchable Material
 GS-09-00187 9/27/10Jones Mulch Co., LLC
1/2
2
Group Life & Long Term Disability InsuranceGS-08-000137/1/2010Collier Insurance Agency1/21
Health & Wellness Center
N/A4/1/2014CMC/DeSoto Athletic10/11
Hot Mix Asphalt 2006-612/26/2010Standard Construction Company 1/30
Janitorial Services
GS-09-00197
11/12/2010
Servicemaster Facilities
1/4
4
July 4th Entertainment Production Service
Pending
    
Ladder Maintenance
2006-4712/1/2010Structural Technology
1/41
Landfill Disposal
GS-09-00176
9/27/2010
 Blaylock & Brown d/b/a E-Plex
1/2
2
Library Operations GS-08-001114/14/2012LSSI3/22
LifePak Tech. Service SupportN/A11/1/2010Medtronic Emergency Response Systems

Annually

Sole Source

Unlimited
Medical Equipment & Supplies GS-09-001418/9/2010Henry Schein1/33
Mowing Services
2008-054/1/2010Macon Road Nursery, LLC1/21
Newspaper Legal Notices
GS-09-002151/11/2010
American Hometown Publishing, Inc. d/b/a The Collierville Herald
10
Online Auction Services
GS-08-000821/25/2011GovDeals, Inc.
AnnuallyUnlimited
Online Payment Services - Utility Bills & TaxesN/A8/19/2012Business Information Systems30
PagersGS-08-0008712/19/2010Teletouch1/20
Payroll Processing Services
GS-08-000286/30/2010ADP2/33
Petroleum FluidsGS-09-001618/9/2010Best-Wade Petroleum1/22
Polymer2005-3311/14/2009Ideal Chemical & Supply Company1/30
Postage Meter
N/A11/22/2012Pitney Bowes40
Radio/Tower Maintenance GS-09-001598/10/2010Integrated Communications, Inc.1/44
Ready Mix ConcreteGS-08-000105/12/2010BuzziChem, dba Memphis Ready Mix
1/10
Record StorageGS-09-001405/31/2010Vital Records Control1/44
RecyclingPending    
Roll Off Container & HaulingGS-09-001557/10/2010Waste Connections
1/22
Roof SurveysGS-08-001131/25/2010Tennessee Roofing ConsultantsAnnuallyUnlimited
Security System Monitoring
N/A7/01/2010Advanced Systems
AnnuallyUnlimited
Siren Maintenance
N/A8/14/2010SafetyCom

1/2

Sole Source

2
Sludge Disposal
2006-7012/9/2010Waste Connections, dba ASCO Sanitation
1/30
Sodium Hydroxide2006-6612/10/2009Ideal Chemical & Supply1/20
Software MaintenanceN/A8/01/2010AdSi

Annually

Sole Source

Unlimited
Solid Waste Disposal
N/A6/30/2010Waste Connections
5/52
Street Striping & Marking2006-712/13/2011Traf-Mark1/30
Support & Maintenance of Digital Recorder System GS-08-000617/01/2010Leading Edge Wireless, LLC

Annually

Sole Source

Unlimited
Technology License Agreement
GS-09-001341/27/2010ComcateAnnuallyUnlimited
Temporary Staffing2007-022/25/2010L.A. Leasing, dba Sedona1/20
Tire Retreading
2007-3110/22/2010Southern Tire Mart, LLC1/20
Town Wide Pest Control
2007-153/31/2010Terminix1/20
Traffic Control Signs & Materials 2007-256/25/2010G & C Supply Company
1/20
Transmission RepairGS-09-001426/30/2010Coleman-Taylor - Germantown, Inc.
1/22
Turnout Gear
2008-09
4/27/2010Pro Fire Equipment
1/43
Uniform Rental & Laundry Service
2005-197/31/2010Paramount Uniform Rental2/30
  Uniforms & Accessories, Fire/Police
2006-1911/12/2010Shapiro Uniforms1/41
  Uniforms & Accessories, Fire/Police
GS-08-000891/11/2011At Work Uniforms1/43
 Uniforms, Baseball/SoftballGS-09-00208
12/14/2010
Memhis Athletic Supply d/b/a Signatures
1/2
 2
Vehicle Customization
2007-4711/11/2010Fleet Safety Equipment1/20
Veterinarian Services
 GS-10-00243 2/7/11 Rebecca Coleman, DVM
 1/2 2
Veterinarian Services
 GS-10-00244 2/7/11 Amelia King, DVM
 1/2 2
Water Meter Products
2007-389/24/2010Meter Service & Supply Company1/20
Water Treatment Chemicals - Chlorine2006-6612/10/2009Harcros1/20
Water Treatment Chemicals - Lime & Sodium Fluoride2006-6612/10/2009Harcros1/20
Website Design & Hosting
2008-0018/12/2010I.ET.AL1/43
 

 

Open Bids

Vendor Information

Vendor Registration

Policy and Procedures Manual for Purchasing and Materials Management

Collierville Business Manual - How to Do Business with the Town of Collierville

Purchase Order Standard Terms & Conditions

 Click on the Icon above to visit www.GovDeals.com for Town Surplus Sales

 

 

 

 

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Content maintained by individual departments. Every effort has been made to ensure the accuracy of the information within this website. Please email the webmaster with suggestions or corrections.

The Town of Collierville does not discriminate on the basis of race, color, national origin, age, sex, or disability in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities pursuant to Title VI of the Civil Rights Act of 1964 (42 U.S.C. 200d) and the Americans with Disabilities Act of 1990, Pub. L 101-336.